Send customers a clear, professional price quote in minutes. Add your items, a valid-until date and optional VAT, then download the quotation as a PDF or share it on WhatsApp.
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Example document made with GCCInvoice. Fill in the form above to create your own in two minutes.
What is a quotation?
A quotation (or price quote) tells a customer what a job or product will cost before they agree to buy. Unlike an invoice, it is not a request for payment, and it is usually valid for a limited time.
What to include on a quotation
Your business details and logo, and the customer's details.
A quotation number, the date and a valid-until date.
Each item or service with quantity, unit and price.
Discount, VAT and the total, plus any payment or delivery terms.
From quotation to invoice in one click
With a free account, every quotation is saved in your history. When the customer accepts, click Convert to invoice and the same customer and items are copied into a new invoice.
How to write a quotation that gets accepted
Describe the scope exactly: what is included, and what is not (“paint and materials included, scaffolding not included”).
Say whether prices include VAT. To businesses in the UAE, Saudi Arabia, Bahrain or Oman, write for example “prices exclude 5% VAT”.
Set a validity of 15 to 30 days, so old prices cannot be claimed months later.
Add the payment schedule: for example 50% on acceptance and 50% on completion.
Keep it to one page where you can, with a clear total the customer can approve quickly.
Example
A painting job in Kuwait: 3 rooms × 85.000 KWD = 255.000 KWD, materials 60.500 KWD, total 315.500 KWD, valid 15 days, 50% advance. The customer sees exactly what they pay and until when the price holds. More tips in how to write a professional quotation.
Quotation, estimate or proforma?
A quotation is a fixed price for the described work. An estimate (the usual word in the US) is an approximate price that can change. A proforma invoice is used when the buyer needs an invoice-like document before paying, for example for a bank or for customs; use the proforma invoice generator for that.
How it works
Enter your business information and upload your logo.
Add your customer and list your products or services.
Choose a currency, add tax if you need it and pick a template.
Download the PDF, print it or share it on WhatsApp.
Frequently asked questions
Yes. You can create, preview, download, print and share documents for free, with no account and no payment.
No. An account is optional. With a free account you can save your business details, keep a history of your documents and reuse customers and items.
Yes. Switch the document language to Arabic and the PDF uses a proper right-to-left layout with Arabic labels.
More than 150 currencies. All GCC currencies (KWD, SAR, AED, QAR, BHD and OMR) come first with the correct decimals, for example 3 decimals for KWD, BHD and OMR, plus USD, EUR, GBP, INR, PKR and every other world currency. Search by currency or country.
A quotation is an offer with prices before the sale; an invoice asks for payment after the sale. You can turn an accepted quotation into an invoice in one click.
You choose. Set the valid-until date — 7, 14 or 30 days are common — and it appears on the quotation.
